Interactive workflow prototype
Follow a registration from intake to invoice
Sample data shows where automation can move work forward and where staff retain control.
Intake
Sample- customer
- Alex Morgan
- organization
- Northline Dental
- course
- Standard First Aid + CPR/AED C
- session
- Sep 18, 2026 at 9:00 AM
- seats
- 1 participant
- payment
- Invoice requested
Workflow
Public registration
Registration received
Validated required fields and consent
Automated step
QueuedCustomer matched
Existing QuickBooks customer found
Automated step
QueuedConfirmation prepared
Course details and arrival instructions
Automated step
QueuedInvoice drafted
Staff approval required before issue
Staff decision
QueuedStatus synchronized
Tracker updated for the operations team
Automated step
Queued
Working-session economics
Put the workflow against operating numbers you recognize
The model estimates staff capacity, not guaranteed cash savings. The sample values are deliberately editable and every result follows from the four inputs shown.
Capacity worksheet
Monthly capacity = registrations x the difference in admin minutes / 60. Planning value uses the entered loaded hourly cost. Recovery compares that monthly value with the fixed $3,000 implementation price.
Capacity available each month
11.7 hours
7 minutes per registration redirected from routine admin
Annual planning value
$4,900
Capacity value at the entered loaded staff cost; not a promise of payroll reduction
Implied implementation recovery
7.3 months
Excludes taxes, third-party fees, financing, risk, and benefits outside staff capacity
Evidence behind the prototype
For one first-aid provider, Aluui connected Google Forms, Sheets, email, and QuickBooks. The client reported routine communication falling from more than five emails per registration to approximately two. Every implementation depends on the client's actual process.